We are committed to ensuring that all personal information we hold is treated properly and in accordance with the Data Protection Act 1998. We are the data controller for the purposes of that Act and our registration number with the Information Commissioner’s Office is ZA111565. In accordance with the Data Protection Act 1998, we are required to explain to you how we will treat any personal data which we collect from you.2. What information do we collect and how do we use it?
It is possible to visit and browse our website without being required to tell us who you are or reveal any information about yourself.
If you apply for a grant (including but not limited to via our website, by post or by email), we will ask for certain information which may include your name, date of birth, telephone number, home address, term-time address, email address, the identity of your school, college or employer, details of previous grants awarded by us, details of any other organisations from which you have requested assistance, and details of where you heard about us. You will also be asked to provide details of the nature of the project in respect of which you are applying for the grant, including its relevance (if any) to your present education/employment, proposed travel dates, proposed travel and maintenance costs, and the expected income that you will receive as a result of the relevant activity. You will also be asked to arrange for your head teacher, principal, employer or another appropriate person to provide us with a reference for you in support of your application.
If you submit an application to us for a grant (including but not limited to via our website, by post or by email) we will use your information (including information contained in any reference) to assess your application and, should your application be successful, make a grant payment to you. All personal information that you provide as part of your application (including information contained in any reference) will be managed centrally by us and/or our trust administrators Rollits LLP, and your information will be disclosed to our individual trustees as part of the application assessment process.
If you correspond with us using email, we may retain the content of your email messages together with your email address and our responses in order to manage your relationship with us. If you report a problem with our website, we may share the information that you provide us with our website developer.
You warrant that any information you supply to us is accurate and up to date, that you will inform us if any such information requires updating, and that if you submit a third party’s details to us you have that third party’s permission to do so.
You personal information will not be used for any purpose to which you have not consented.3. Third Parties
As mentioned above, we will share personal information about you (including information contained in any reference) with our individual trustees for the purposes of assessing any grant application submitted by you. We will also share personal information with third parties who are directly involved in any enquiry or grant application submitted by you (including our trust administrators Rollits LLP), for insurance and auditing purposes, where we are legally required to do so, where we are required to enforce our Terms and Conditions, to protect our rights, property or the safety of our employees, trustees or others, or where we have stated otherwise on our website.
We may also disclose your personal information to third parties in the event that we or substantially all of our assets are acquired by, merged with or amalgamated with a third party, in which case personal information held by us about our grant applicants will be one of the transferred assets.4. Security
We will take all reasonable steps to protect your personal information. However, the Internet is global and no data transmitted via the Internet can be guaranteed by us to be completely secure during transmission. We cannot guarantee the security of any data that you disclose online and we will not be responsible for any breach of security unless this is due to our negligence or wilful default. It is possible that the information you provide to us will be temporarily transferred via a route outside the European Economic Area as it passes between you and us.5. Access to your information/Queries
You have a legal right to see a copy of the personal data (as defined under the Data Protection Act 1998) that we keep about you, subject to certain exemptions. Requests for such information should be made in writing to The Data Protection Officer, Sir Philip Reckitt Educational Trust, c/o Rollits LLP, Forsyth House, Alpha Court, Monks Cross, York YO32 9WN along with payment of a fee of £10.
In accordance with the Data Protection Act 1998, we follow security procedures in the storage and disclosure of your information. We may therefore request proof of your identity before disclosing certain information to you.